Privacy policy

This privacy notice is for all users of websites run by the British Antarctic Survey (BAS), to explain how and why BAS uses your personal data. It does not replace the UKRI Privacy Notice, which can be found here: https://www.ukri.org/who-we-are/privacy-notice/

What information is processed?

Information processed through the BAS websites includes:

• information that you provide by filling in forms or surveys
• information in correspondence that you send us
• information you provide in accessing products or services, including payment, contact and delivery information
• information you provide when applying for a job vacancy, including your name, email and information contained within your CV, Cover Letter and the Equality Monitoring form
• details of your visits to our websites including, but not limited to, traffic data, location data, weblogs and other communication data, and the resources that you access
• information about your computer, such as your IP address, user ID of logged in users, and username of login attempts, are conditionally logged to check for malicious activity and to protect the site from specific kinds of cyber-attacks. This information is retained for 14 days.

For websites with accounts, BAS will process information to administer your log in and account settings.

We may use this information to:

• ensure that content from our website is presented in the most effective way to provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes
• provide you with a means to access or purchase products and services
• allow you to apply for vacancies at BAS
• allow you to participate in interactive elements of our services when you choose to do so
• evaluate and improve the BAS websites based on the way they are used
• notify you about changes to our websites or services
• check for malicious activity on BAS websites.

Security

Transmitting information over the internet is generally not completely secure, and we can’t guarantee the security of your data. Any data you transmit is at your own risk. Information received by BAS will be held securely, in line with our Information Security policies. Your information will not be passed to third parties, except when this is required by our statutory duties, such as in the event of an audit.

Links to Third Party Websites

This Privacy Policy does not cover any links to external webpages (not operated by BAS) that may appear on the website. BAS does not assume any responsibility for websites that you are able to access through our website, and we encourage you to review each Third-Party website’s privacy policy before disclosing any personal information to them.

How long will the information be stored for?

BAS will retain your personal information for only as long as it is required, where it will be securely deleted. This is done in accordance with the UKRI Retention Schedule and the needs of the business. If you wish to delete your account on a BAS Website, contact complaints@bas.ac.uk.

Contact Us

If you have a question about or issue with how your information is processed by a BAS website, please contact BAS at complaints@bas.ac.uk

Data Controller We are registered with the Information Commissioner’s Office with the registration number za333592. UKRI is the data controller for the personal information we process, unless otherwise stated. Our registered office is Polaris House, Swindon, SN2 1FL.

Our Data Protection Officer (DPO) is:

David Hyett, Head of Information Governance, Polaris House, Swindon, SN2 1FL, email: dataprotection@ukri.org

Updates to this Policy

We may update this privacy policy from time to time, so it is important you check back regularly to see any changes made.

Policy Issued: 10/01/2024